Privacy Notice

 

The Christian Alliance for Orphans (“CAFO,” “we,” “us,” or “our”) is a non-profit Christian alliance dedicated to equipping churches, non-profits, and individuals in best care practices and showing God’s love to the orphan and vulnerable children.

This Privacy Notice explains how we collect, use, process, maintain, and share your personal information in your use of our websites, mobile apps, products, and services (collectively, our “Services”). Personal information means information about an identified or identifiable person.

Table of Contents

1. Personal Information We Collect

2. How We Use the Personal Information We Collect

3. How We Share Your Personal Information

4. How We Secure Your Personal Information

5. Choices You Have Regarding Your Personal Information

6. Retention of Your Personal Information

7. Cookies

8. Children

9. International Transfers of Personal Information

10. Third Party Links

11. Changes to This Privacy Notice

12. Your California Privacy Rights

13. Contacting Us

1. Personal Information We Collect

1.1 Personal Information You Provide Us

We collect personal information that you voluntarily provide to us. This personal information may include, but is not limited to, your contact information such as a first and last name, email address, postal address, church or non-profit organization you are associated with, title/role, religious denomination, phone number; an account password; social media pages; email subscription preferences; photographs, videos, or other content you or we contribute from your participation in Summit or other events; your payment and billing information; your donation information; your geo-location; and information you include in public forums, messages, comments, searches, or queries through the Services.

From time to time, we may collect your personal information when we conduct a sweepstakes or contest through our Services, or ask you to complete questionnaires or surveys. We use the information you provide to administer the sweepstakes, contest, or survey, to analyze the results, for research purposes, to send you other information or offers we think may be of interest to you, to comply with legal requirements, and for other purposes as described in this Privacy Notice.

1.2 Personal Information We Collect Automatically

Some personal information we collect automatically as you use our Services. This personal information may include, but is not limited to, your internet protocol (“IP”) addresses; your device and browser type; your internet service provider; your device’s operating systems; statistics on your activities through the Services, such as your login frequency or the length of time spent logged in; information about how you came to our Services; and links clicked within the Services; and/or information collected through cookies, web beacons, and other technologies as described below under “7. Cookies, Web Beacons, and Other Technologies”.

1.3 Personal Information From Your Mobile Device

We may provide features that rely on the use of additional information on your mobile device or require access to certain services through your mobile device that will enhance your experience but are not required to use the Services. Data collected from your mobile device is used to customize your experience at the Summit conference and provide you the ability to share your photos and profile information with others attending the Summit conference or using the Services. Some personal information from your mobile device, such as your mobile device ID, your device operating system, your mobile carrier, and your IP address, are collected automatically when you use our Services through your mobile device. Where the Services enable uploading of photos from your device, we will request permission to obtain your photos to provide you with related Services. In the “Settings” function on your mobile device, you will have the ability to manually permit or preclude us from collecting your geolocation information for certain features of the Services.

2. How We Use the Personal Information We Collect

2.1 Your Account

We may use the personal information that we receive or collect about you to operate, improve, and promote our organization.  For example, we use the information to register your account for certain Services we provide, to communicate with you about our Services for customer service purposes, to improve our Services by providing personalized experiences, location customization, personalized help and instructions, and for other customer service purposes. We may obtain additional personal information about you to keep our records current.

2.2 Our Business Use

We may use the personal information that we receive or collect about you for internal business purposes such as helping us improve the content and functionality of our Services, to better understand our users and how they use our Services, to improve the Services we offer, to develop new features or services, to manage your account, to provide you with customer service, to help improve our security and prevent fraud, to comply with and enforce all legal obligations and rights, and to generally manage the Services and our business.

2.3 Communications and Marketing

We may use the personal information that we receive or collect about you for marketing and other communications purposes such as to provide you with information you have requested to receive from us in response to your opt-in requests, to send you electronic communications regarding events, news and updates, newsletters, and promotions, to send you promotional or marketing materials via electronic communications, to provide you with offers for third party products and services, and to inform you of new changes or updates to our Services, policies or terms of use. We may also use your personal information for marketing and advertising purposes such as advertising our Services on third party websites and in displaying targeted content and advertisements to you on or off our Services. 
We use Google AdWords & Facebook’s remarketing service to advertise on third party websites to previous visitors to our site. It could mean that we advertise to previous visitors who haven’t completed a task on our site, for example using the contact form to make an enquiry. This could be in the form of an advertisement on the Google search results page, a site in the Google Display Network, or somewhere on Facebook. Third-party vendors, including Google & Facebook, use cookies to serve ads based on someone’s past visits to the CAFO website. Of course, any data collected will be used in accordance with our own Privacy Notice, as well as Google & Facebook privacy policies.

You can opt-out of remarketing by visiting the links below:

For Google: https://support.google.com/ads/answer/2662922?hl=en
For Facebook: https://www.facebook.com/ads/website_custom_audiences/
For further information regarding electronic communications, please see “5.3 Opting Out of Electronic Communications” below.

2.4 Membership

We are a member organization. Members of CAFO have a profile on our website and authorized member representatives may update, supplement, or delete their member profile information (although some member profile data must be maintained by us).
We use members’ company and personal information for membership administration, to deliver member benefits, and to inform our members of CAFO-related events, content, and other benefits or opportunities associated with membership. CAFO also uses this information to help us understand our members’ needs and interests so that we can better meet them and to improve our Services.

2.5 Live Events

CAFO organizes, hosts, and participates in trade shows and other live events during the year. If you register for one of our events, we will collect your name and contact information for that purpose. In addition, we request supplemental information from attendees about themselves and their interests, preferences, and demographics and we use this information to facilitate attendee preferences and to tailor the event programming and communications according to their expressed interests. Some of this information is collected through mobile apps we make available that are designed to allow attendees to access live event information and help them plan their attendance. We keep a record of this information and your participation at events and use it to help us tailor and improve future live events and programs. Some of this information may be optional as indicated by the event registration form on our website or in the app. 

If you are a presenter at one of our events, we will collect information about you including your name, employer, contact, and biographical information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. 

CAFO and third party participants at our events (sponsors, exhibitors, general attendees) may create video and audio recordings of the live event including of attendees generally and of particular presentations and performances. It is not possible to guarantee that you will not be recorded in this manner if you attend a live event.

2.6 Legal Basis of Processing

If applicable in your jurisdiction, we only process your personal information where we have an applicable legal basis for doing so.  Our legal basis will depend on the personal information concerned, the specific context in which we collect it, and the purposes for which it is used.  However, we will normally collect and use your personal information only where we have your consent to do so (typically in order to send you marketing communications), where we require the personal information to create or perform a contract with you or a company with which you are associated, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms (for most of our activities not covered by consent or creation or performance of a contract).  In some very rare cases, we may also have a legal basis to collect or use your personal information to protect your vital interests or those of another person. 

If you have specific questions about or need further information concerning the legal bases on which we collect and use your personal information, please contact us using the information provided in the section below entitled “13. Contacting Us.”

3. How We Share Your Personal Information

3.1 Not Selling Your Personal Information

We do not rent or sell your personal information to third parties, including third party advertisers. There are some circumstances, however, where we may share your personal information with a third party without notice to you, as described below.

3.2 Contractors and Service Providers

We share your personal information with our contractors, consultants, and service providers who process personal information on behalf of CAFO to perform certain business-related functions. These companies may include, but are not limited to, database service providers, backup and disaster recovery service providers, email service providers, and others. 

3.6 Marketing Partners

We may share aggregated or anonymized information about users with third parties for research, marketing or similar purposes. 
At times, our Services may contain links to other third party websites and services. Any access to and use of such linked websites is not governed by this Privacy Notice, but is governed by the privacy policies of those third party websites and services. We are not responsible for the information practices and policies of such third party websites and services. 

3.8 Legal Compliance and Enforcement of Rights

We may disclose your personal information if required to do so by law in order to respond to a subpoena or request from law enforcement, a court, or a government agency (including in response to public authorities to meet national security or law enforcement requirements), or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect or defend our rights, interests, or property, or that of third parties, (iii) prevent or investigate possible wrongdoing in connection with our Services or organization, (iv) act in urgent circumstances to protect the personal safety of users of our Services or the public, or (v) protect against legal liability.

4. How We Secure Your Personal Information 

We maintain reasonable and appropriate technical and organizational security measures to protect personal information in our hosted applications from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. While we implement such safeguards, no information system is impenetrable and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet or while stored on our systems or otherwise in our care, is absolutely safe from intrusion by others. 

5. Choices You Have Regarding Your Personal Information

5.1 Updating or Removing Your Personal Information

To the extent provided by the law of your jurisdiction, you may have the right to access or correct the personal information we maintain about you and, in some cases, you may require that we delete the information, or object to or request that we restrict our processing of the information.  You can access, correct, and delete your profile information through profile settings on our website, although we require that certain minimal member information be provided and kept up to date while maintaining your membership.  Some information must be maintained by CAFO, but you can request that we update that information. Other such requests may be directed to us at the contact information at the end of this Privacy Notice.

5.2 Opting Out of Electronic Communications

CAFO may send you electronic communications through the Services. When you use our Services, you have the option of signing up for CAFO and its program newsletters. If at any time you would like to stop receiving program, newsletter or other promotions materials, you may follow the opt-out instructions contained in any such electronic communication to opt-out of receiving communications. Additionally, you may also manage your email preferences at any time through your account.

 

6. Retention of Your Personal Information

We will retain your personal information as long as you are registered to use our Services or otherwise for as long as required by the purpose for which it has been collected. You may close your account by contacting us by email at info@cafo.org or by mail at the address listed under “13. Contacting Us”. However, please be aware we may retain personal information for an additional period as required under applicable laws. After we delete your personal information, it may exist on backup or archival media or servers for an additional period of time for legal, tax, or regulatory reasons, or for legitimate and lawful business purposes.

 

7. Cookies

7.1 What Are Cookies?

Cookies are small files that are stored on your device when you visit a website. We use cookies to do a number of things such as remember your preferences, record what intensives you want to attend at Summit for your shopping cart, allow you to log into your member profile, and analyze your web page visits and activity to help us improve our offerings and target our communications based on your inferred interests. 

Cookies do not themselves store information that identifies you, but they are often used in a manner that they can be associated with you. Here are the types of cookies you will encounter in using our website: 

• Strictly Necessary – these are required by our website to perform certain functions such as allowing you to log in to your member profile or make online donation; 
• Functional – these help to improve your experience by doing things like remembering certain preferences you have set; and
• Analytic – these are used to analyze, in an aggregated manner, the way our website is used and the performance of advertising efforts so that we can improve the website and our offerings and our marketing efforts. We use Google Analytics for analyzing activity on our site. We also use Facebook Ads conversion tracking, an analytics service provided by Facebook that collects and helps us analyze your activity on our site that may be attributable to our ads displayed within Facebook and its affiliated sites.

7.2 Managing Cookies

Most Internet browser settings will allow you to accept, reject, delete and otherwise manage cookies. You can find more information about this at www.allaboutcookies.org. You can also avoid receiving cookies by browsing our website using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, and “Private Browsing” in Firefox and Safari). Blocking our strictly necessary cookies will prevent certain functions of our website from working properly or at all. In addition to managing Google Analytics by managing its cookies, you can deactivate Google Analytics by using a browser plug-in found here: https://tools. google.com/dlpage/gaoptout? 

8. Children

The Children’s Online Privacy Protection Act of 1998 and its rules (“COPPA”) requires us to inform parents and legal guardians about our practices for collecting, using, and disclosing personal information from children under the age of thirteen (13). In some countries, even higher age limits may apply. CAFO does not intend to collect personal information from children under the age of thirteen (13), or the otherwise applicable age limit if different in your country of location. If you are aware of a user under the age of thirteen (13) who has provided personal information through our Services, please contact us via the contact information in the section below entitled “13. Contacting Us”. 

9. International Transfers of Personal Information

CAFO has its headquarters in the United States and information we collect from you in other countries will be transferred to and processed in the United States.  We endeavor to apply suitable safeguards to protect the privacy and security of your personal information consistent with the practices described in this Privacy Notice.

10. Third Party Links

This Privacy Notice applies only to our Services. The Services may contain links to other websites not operated or controlled by us (“Third Party Sites”). The policies and practices we described here do not apply to the Third Party Sites. The links from the Services do not imply that we endorse or have reviewed the Third Party Sites. We suggest contacting those sites directly for information on their privacy policies.

11. Changes to This Privacy Notice

We reserve the right to change, modify, add or remove portions of this notice from time to time and in our sole discretion, but will alert you that changes have been made by indicating on this notice the date it was last updated. When you use our Services or provide us your personal information under circumstances covered by this notice, you are accepting the current version of this notice as posted at that time. We recommend that you revisit this notice on occasion to learn of any changes.

12. Your California Privacy Rights

12.1 Do Not Track

Our Services are not currently configured to respond to browsers’ “Do Not Track” signals because at this time no formal “Do Not Track” standard has been adopted.

13. Contacting Us

If you have questions, comments, or concerns about this Privacy Notice, please contact us at:
By email at info@cafo.org 
By mail at:
ATTN: CAFO Privacy Notice Legal Team 
CAFO 
6723 Whittier Avenue #202
McLean, VA 22101

State Nonprofit Disclosures

Certain states require written disclosures for nonprofit organizations soliciting contributions. Individual state disclosures are below.

Florida: A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE, WITHIN THE STATE, 1-800-435-7352 (800-HELP-FLA), OR VISITING www.FloridaConsumerHelp.com. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. Florida Registration #CH47266

Georgia: A full and fair description of our programs and our financial statement summary is available upon request at our office and phone number indicated above.

Maryland: For the cost of copies and postage, from the Office of the Secretary of State, State House, Annapolis, MD 21401.

New York: Upon request, from the Attorney General’s Charities Bureau, 28 Liberty Street, New York, NY 10005, 1-212-416-8686 or www.charitiesnys.com.

North Carolina: Financial information about this organization and a copy of its license are available from the State Solicitation Licensing Branch at 1-919-814-5400. The license is not an endorsement by the state.

Pennsylvania: The official registration and financial information of Christian Alliance for Orphans may be obtained from the Pennsylvania Department of State by calling toll-free, within Pennsylvania, 1-800-732-0999.

Virginia: From the State Office of Consumer Affairs in the Department of Agriculture and Consumer Affairs, P.O. Box 1163, Richmond, VA 23218.

Washington: From the Secretary of State at 1-800-332-4483 or http://www.sos.wa.gov/charities/

Wisconsin: A financial statement of the charitable organization disclosing assets, liabilities, fund balances, revenue and expenses for the preceding fiscal year will be provided to any person upon request.

REGISTRATION WITH A STATE AGENCY DOES NOT CONSTITUTE OR IMPLY ENDORSEMENT, APPROVAL OR RECOMMENDATION BY THAT STATE.

More information about state disclosure verbiage and charitable state registrations.